TrialMind for Research Institutions
Run studies without writing code
Investigators define patient cohorts and run analyses in plain language, on your institution's data and inside your environment.
Academic research workflows
Five workflows. Each runs on your data, under your institutional review board (IRB) approval, with an audit trail.
- When it is used
- A principal investigator (PI) wants to know whether a study is possible before writing the protocol.
- What it produces
- Patient counts and the attrition table, defined in plain language.
Two academic medical centers
No code
Needed from the investigator
Clinical researchers query institutional data in plain language. TrialMind drafts an analysis plan for them to review, then runs it in the institution's secure environment, with no setup by the investigator.
- Institutional data queried in plain language
- An analysis plan reviewed before anything runs
- No setup for investigators once the data is connected
Customer name available under a non-disclosure agreement (NDA).
Data security and IRB requirements
Runs inside your environment
Raw patient records do not leave it, which simplifies protected health information (PHI) governance and IT security review.
Business associate agreement (BAA) at onboarding
Signed alongside any data use agreement your privacy office requires.
Works under your IRB approval
TrialMind does not change your protocol. Every cohort and analysis step is reproducible.
Technical details
- Data in
- Observational Medical Outcomes Partnership (OMOP) data, i2b2, REDCap, electronic health record (EHR) extracts, published literature, and trial registries
- Users
- PIs, fellows, graduate students, and study staff; no coding required
- Deployment
- Inside your institution's environment; connects to your warehouse rather than moving data
Licensing tiers
Research Group
A single PI's lab or research group
- Seats pooled across the PI, study staff, and trainees
- Your institutional data sources connected
- Onboarding for the group
- Email support
Department
A department or division
- Everything in Research Group, across multiple labs
- Data sources connected and validated
- Onboarding and training for each group
- Named support contact
Institution
Multiple departments, a clinical and translational science institute (CTSI), or a whole health system
- Everything in Department, across multiple departments
- Central governance, provisioning, and usage reporting
- Deployment reviewed with your IT security and privacy office
- Research Camp participation and co-authorship
Frequently asked questions
Do you sign a BAA?
Yes. We execute a Business Associate Agreement as part of onboarding, alongside whatever data use agreement your privacy office requires.
How does this fit our IRB protocol?
TrialMind is analysis software; it does not change your protocol or your approvals. Analyses run under your existing IRB approval, and every cohort definition and analysis step has a reproducible audit trail.
How are seats allocated across a department?
Seats are pooled at the department or research-group level and shared across principal investigators, fellows, and graduate students. You allocate them internally; we do not meter per individual.
Can we pay from a grant or a recharge account?
Yes. We invoice against departmental research funds, Clinical and Translational Science Awards (CTSA), and training grants, and can work under a core-facility recharge model. We follow your fiscal year.
Do you support teaching and trainee onboarding?
Yes. A department license includes onboarding for each cohort of trainees and teaching material built around real study workflows rather than practice datasets.
Is co-authorship or methods collaboration available?
Yes, through our Research Camps. We co-develop and validate methods with participating institutions and publish the findings together.
License TrialMind for your institution
Licenses are available for a lab, a department, or a whole institution. Seats are pooled, not charged per person.
- 1. In production at two academic medical centers, described by organization type. Named references available under NDA.
- 2. An architectural property: TrialMind deploys into the institution's environment, and analyses execute where the data already lives.